Roles and Responsibilities

These positions are elected by the members of the SWE Golden Gate Section and separated based on their cores found below.

Executive Board

President

The President is responsible for representing the SWE Golden Gate Section before the public and presiding at meetings of the section leadership team. They serve as the main point of contact for the organization. Official duties include interviewing and appointing members of the leadership team, authorizing disbursement of section funds and approving the year-end section financial report. They also provide oversight and guidance to all chair positions on the leadership team, coordinate annual retreats for the leadership team, assist and oversee in section event and activity planning, and execute the business and policies of the section. President is a two-year role elected in even fiscal years and must have previous leadership team experience as part of SWE GGS.

Vice President

The Vice President assists the President in oversight of the section including tasks such as attending and running the monthly leadership team meetings, attending monthly check-ins with the chair positions, actively participating in committees throughout the year, and other duties, whether assigned by the President. The VP also assumes the duties of President in case the elected President is no longer able to serve. Vice President is a two-year role elected in odd fiscal years and must have previous leadership team experience as part of SWE GGS.

Secretary

The Secretary is responsible for collecting data around the engagement of the SWE Golden Gate section including creating charts and graphs to showcase trends for events such as host and attendee experience as well as social media data points. They are also in charge of maintaining the section procedures and bylaws. The secretary takes meeting minutes at all leadership team meetings and keeps track of open items and discussion points for the team. They also ensure that the section is following the brand guidelines of SWE National and keep all marketing documents up to date. Secretary is a two-year role elected in odd fiscal years and is preferred to have previous leadership team experience as part of SWE GGS.

Treasurer

The Treasurer is responsible for ensuring financial assets of SWE Golden Gate are tracked and protected. They are in charge of collecting, safely keeping, and distributing all section funds including signing all checks, depositing section funds, and keeping an exact accounting of all receipts and expenditures. They prepare and submit the annual section budget, ensure Section IRS filings are complete (EIN up to date), maintain updated signature cards for all bank accounts, and maintain all passwords for online banking activity. Important deadlines include filing the section’s E-postcard or 990 tax forms by November 15th every year and preparing and submitting the annual financial report to the Society by July 30th every year. Treasurer is a two-year role elected in even fiscal years and must have previous leadership team experience as part of SWE GGS.

Chairs of committees are appointed by the President. Those interested in serving on a committee or as a committee chair should contact the President or nominating committee members. 

Events Core

Events Chair

The Events Chair is responsible for overseeing the planning and organization of section events including workshops, panels, and social events. They are in charge of setting up event sign-up pages, ticketing, and other logistics coordination for the events. They check in with event leads to make sure events are planned smoothly and that the workflow is followed, assessing the success of events through attendee feedback, participation metrics, and other relevant data.

Communications Chair

The Communications Chair is responsible for curating content for the SWE-GGS newsletter to increase member engagement and ensure outreach of events are advertised. The newsletter is sent out bi-weekly using Mailchimp to a community of 500+ people.     

Graphics Chair

The Graphics Chair is responsible for designing graphics for events, announcements, and merchandise which are shared publicly in our newsletter and on social media.

Social Media Chair

The Social Media Chair manages the SWE GGS accounts on Instagram, Facebook, and Linkedin to post about events, announcements, and ways to get involved. Their responsibilities include keeping accounts active with regular feed and story posts, updating the LinkTree with new events and links as needed, keeping track of upcoming holidays or days of recognition that GGS should post about, and providing monthly metrics to leadership team about social media engagement.

Website & Slack Community Administrator

The Website & Slack Community Adminstrator is responsible for maintaining the SWE GGS website as a source of information for current and prospective members of GGS and sn admin for the SWE GGS Slack. Website is hosted through WordPress through SWE National. Beneficial experience would include HTML.

Outreach Core

Outreach Chair

The Outreach chair is in charge of the SWE Golden Gate outreach efforts, focusing on young women (K-12) and other underserved populations in engineering. Their responsibilities include organizing lesson plans, engineering activities, and speakers for workshop/events and classroom visits in the local area, typically with local schools and other engineering organizations.

Collegiate Liasons

The Collegiate Liasons are responsible on interfacing with collegiate section as desired by the students. They help plan events between the professional section and collegiate section including mixers, panels, mentorship programs, etc.

We have one liaison per collegiate section in our region:
– City College San Francisco
– San Francisco State University
– University of California, Berkeley
– University of San Francisco

Scholarship Core

Scholarship Program Chair (2-year position)

The Scholarship Program Chair manages the SWE GGS annual scholarship program which runs from January to April of each fiscal year. Their responsibilities include setting the timeline for the scholarship program each year, setting up the scholarship application and processing submissions, distributing information to and communicating with local high school and community college representatives, keeping our school representative list up to date, and managing the scholarship evaluation committee which will select the final scholarship recipients.

Scholarship Awards Banquet Chair

The Scholarship Awards Banquet Chair plans and runs the Annual Scholarship Awards Banquet, an event to recognize and celebrate the local high school students who received our scholarships. This event has been hosted with the Santa Clara Valley SWE section for the past 3 years. Their responsibilities include scoping a venue, organizing the agenda, adhering to the budget, and hosting the event.

Funds Development Chair (2-year position)

The Funds Development Chair is in charge for organizing financial and in-kind sponsorships for the section. Their responsibilities include updating the Corporate Sponsorship package for each fiscal year, managing all connections with companies and ensuring that SWE GGS delivers on the promises made in the sponsorship agreement.